> Purchasing Solutions Alliance

PSA Contract No. 13-104

Multifunction Devices, Related Products, Services & Solutions

DOCUMATION Inc. Logo

Assigned from PSA Contract No. 13-101

CONTRACT DETAILS

Contract
Full array of business technology solutions including assessment and analysis of business technology needs; purchase, lease and rental of multi-function devices (24, 36, 48 and 60 months); digital copiers and printers; full service maintenance agreements; electronic document management solutions; overflow document management services; workflow applications; fax routing and electronic scanning; and print on-demand services.

This contract was originally awarded to Documation LLC as contract number 13-101. Contract 13-101 was assigned with all rights and obligations to two companies: Ubeo LLC as Contract 13-103 and Documation of San Antonio, Inc as contract 13-104.

Documation of San Antonio services all agencies in San Antonio and West and South of San Antonio, including Nixon and Edinburg. Ubeo services all agencies North and East of San Antonio, including Dallas/Ft. Worth, Waco, Austin, the Brazos Valley, and the Houston metroplex.

Contract Term
Two year initial term 5.15.2013 through 5.14.2015. Final optional annual extension effective 5.15.2017 through 5.14.2018.

Edgar Compliance
The DOCUMATION contract 13-104 is fully EDGAR compliant.

Orders
Orders are placed directly with DOCUMATION locations, referencing the PSA Contract No. 13-104.

Vendor Contact Info

Hunter Woolfolk
Sales Manager
Phone: 210.341.4431
Email: hwoolfolk@mation.com
Website: www.mation.com

DOCUmation is ready to assist with your business technology needs!
Contact a local DOCUmation Account Executive by calling 1-888-201-8431. Let the operator know what city you are calling from and they will connect you with DOCUmation’s nearest office.

Pricing
Consists of competitive discounts from MSRP resulting in immediate cost savings opportunities; and highly negotiated pricing on maintenance agreements inclusive of all diagnostic and repair services, replacement parts, toner and other supplies. Contract pricing available upon request.

Delivery and Installation
All equipment delivered F.O.B. to customer’s destination, and includes:

  • Unwrap protective covering;
  • Assembly of all accessories;
  • Connection to correct AC outlet;
  • Power up equipment, and test functionality.

Networked Devices:

  • IT technician will install device on customer’s network with approval from IT department;
  • IT technician will test all print, scan and fax functionality if so equipped;
  • IT technician will load correct printer drivers on one each platform; and
  • IT technician will leave Drivers and other CD’s with customer key operator.

Software Solutions:

  • All delivery and installation service for Software Solutions will be detailed in the Statement of Work for the specific application.

Equipment Moves and Re-locations
Equipment moves shall only be made by qualified DOCUmation personnel.

Re-locations within the same floor and building will be performed at no charge one time during the term of the contract/lease.

All requests for re-locations shall be made through the local DOCUmation Field Service Manager. Based upon a site survey of new location, FSM will provide customer with a quote for the moving charges.

Cost for re-locations will be calculated as follows:

  • Minimum charge will be $150;
  • Equipment segment;
  • Distance; and
  • Special or other unusual delivery conditions (Such as transporting equipment up steps, or flights of stairs).